Scrum Workflow - A Step by Step Guide

Introduction to Scrum Workflow

Scrum workflow is a sequence of processes, tools, and meetings that work together to bring the best quality products and profit to stakeholders and customers. It is basically an approach to dealing with complex projects that may have to be adjusted for possible variations.

In the world of software, the Scrum workflow process is an extremely considered and extensively used structure for developing products. The Scrum Workflow consists of a framework that shows difficult problems while effectively delivering products of superior quality.

By stressing over productivity, Scrum teams build fast and high-quality deliverables and effortlessly adjust to changes.

An important part of the Scrum Workflow is Sprint. It is a short time frame where a scrum team decides to complete a specific amount of work.

In general, the Scrum work process and Agile Project Management share significant ideas on how to deliver value gradually. The process is iterative where analysis of both the product and workflow are already prescribed stages of the Scrum Workflow process.

Scrum Team Roles

The Scrum workflow involves three core roles:

Product Owner

The Product Owner in a Scrum team mainly works with the user group that decides the structure of the product release. The product owner's role is to ensure a valuable product is delivered. They decide what works for the team and keep the team’s concentration on high-priority work.

Product owners play a very major role in the success of the product. They stay highly involved during the course of Sprint activity and development work.

Scrum Master

Scrum masters promote and support Scrum. To maintain smooth productivity, the scrum master stops and removes any obstacles faced by the team.

It also enables the development team and product owner to work on daily product development events.

They serve as a barrier between the team and external forces that hinder productivity.

Development Team

Development team members are formed from a cross-functional team that has all the required expertise to deliver the end product.

The development team handles only one project at a time. The team consists of developers, testers, and designers to avoid the involvement of third parties.

The members of the development team include people with expertise in time management, issue solving, and organization.

Scrum Workflow Steps

The Scrum workflow process is frequently customized based on constant feedback loops. The diagram shown below explains the step-by-step information of the Scrum workflow:

Creation of a product backlog

The initiation of the Scrum workflow process involves a visioning phase. In this phase, the stakeholders decide the structure of the product and develop a roadmap to accomplish the structured product.

The product owner initiates the Scrum Workflow Process. The team and product owner collaborate to develop the project requirements. Here, product requirements are maintained by the scrum team in the product backlog.

In Scrum, user stories are features of the product, and they are written keeping the end-user viewpoint in consideration. A product owner chooses items or user stories for the product backlog.

Release backlog

On the basis of the roadmap created in association with the product owner, the user stories are selected by the team for release. The main purpose of a release is to provide a section of the product backlog that is recognized as a release backlog.

Once the user story release order is decided, the development team evaluates the time required to finish each item. After the release preparation, the user stories are nominated for a sprint.

Creating the Sprint Backlog

The heart of Scrum workflow is the Sprint Backlog. The time period of each sprint lasts for 2-4 weeks. The team executes a set of tasks from the backlog in a predefined timeframe, known as a Sprint.

Each Sprint takes a controllable portion of the release backlog and gets it to a stable dispatch state. Items in a product backlog that need to be delivered within a particular sprint iteration are known as “Sprint Backlog”.

After determining the sprint backlog, each user story is divided by the team into tasks. Later, it is divided into sprints to develop the product.

A new sprint starts immediately after the completion of the preceding sprint.

Participating in sprint and scrum meetings

Once the user stories for the existing phase are selected, the process of development starts. A tracking board is usually used to track the present working process.

The board signifies specific user stories with task descriptions that mention requirements for carrying out operations.

The daily scrum activity is carried out once the code writing work is done and is incorporated into the system. The development team monitors the daily scrum activity to analyze the development towards the Sprint goal and growth in the Sprint Backlog.

Sprint is constantly monitored. The backlog allows for the modification of the sprint plan for the following sprint.

The status of the current project is gathered through meetings. The main purpose of these meetings is to collect correct information about the project. The time-box for each meeting is 15 minutes.

In the team, all members should communicate with each other about their task completion, upcoming tasks, and any problems or obstacles they face throughout the work.

Burndown charts

The burnout chart tracks the progress of the team. The chart gives an everyday measure of the work that is left in a specific Sprint or release.

The Burnout Velocity is calculated by equating the number of hours worked to the main project valuation and shows each day's average rate of productivity.

The speed of work is estimated by this chart. Based on the inferences, the number of user stories can be changed for the next Sprint.

Product Evaluation and Demonstration

A sprint completion is declared completed once all the user stories are done and the sprint backlog is also concluded.

After sprint completion, a sprint analysis is conducted by the team where the functioning software is presented for approval by the customers.

Additional changes are incorporated into the project by the stakeholders after considering the feedback of the customers. This gives value to the project as well as to the customers.

Reviewing and planning for the next sprint

The project completion also requires a self-assessment task. The team conducts a sprint retrospective to evaluate their work and to analyze what could be done to improve their work for future projects.

The team majorly focuses on three things:

-What went according to plan?

-What went unplanned?

-What should be done in another way?

This helps in the continuous inclusion of changes into sprint flow and teamwork. A Sprint retrospective lasts for a maximum of 90 minutes.

Finally, the team velocity is updated, and it serves as a data radiator to display the project's progress and current status. This brings them to the beginning of the process of a user story, and the complete cycle is repeated until the project ends.

Conclusion

Scrum workflow is a simple and easy-to-understand methodology. Agility and continuous progress are the main reasons that make scrum useful.  Its convenient and continuous updating features make it preferred over conventional approaches.

Scrum workflow supports the team members with its continuous changes to be incorporated and encourages the process of project management. The Agile and Scrum methodologies also provide regular updates to the stakeholders.

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